Exhibitor regulations and operating schedule

To make the Tabriz Auto Exhibition as orderly and successful as possible, a set of rules and regulations has been drawn up, with which all exhibitors and visitors will be required to comply.

These requirements have been designed and issued for the following purposes

• 1. Maintaining order and security at the exhibition.
• 2. Providing equal conditions for all exhibitors.
• 3. Ensuring visitors' comfort and peace of mind.
• 4. Protecting companies' rights and brands.

The following pages will provide the full exhibition rules and regulations as an appendix, including requirements for booth construction, layout, equipment entry and removal, outdoor advertising and safety instructions.

Compliance with these regulations ensures our shared success in delivering an impressive, professional exhibition.

Full text of all 24 clauses in image order

• 1. All sections of the registration form must be completed in Persian and Latin script. If the form is incomplete, the exhibition accepts no responsibility for any errors in the details printed in the exhibition catalogue.
• 2. Registration becomes final only after the participation fee has been received in full. Merely expressing readiness to participate in the exhibition creates no entitlement for the applicant.
• 3. Cleaning inside booths is the exhibitor's responsibility.
• 4. Booth managers must be present in their booths 30 minutes before exhibition working hours begin and after they end. During these periods and throughout exhibition working hours, security inside the booth is the exhibitor's responsibility, and the exhibition accepts no responsibility for booth security during the periods stated above.
• 5. The cost of any damage or loss caused to exhibition facilities and equipment will be charged to the exhibitor.
• 6. Each exhibitor's booth location is determined by exhibition management, and the exhibitor has no right to object. The exhibitor may not transfer the booth to another party without informing the exhibition.
• 7. The maximum permitted booth construction height at the exhibition is 3.80 meters. For booths beside the walls of Parvin E’tesami, Shahriar and Azerbaijan halls, the permitted height is 2.70 meters; in Amirkabir Hall it is 3.8 meters. Approval is mandatory for construction of a two-story booth.
• 8. Booths with two or three open sides must be designed with an open layout.
• 9. Permits for exhibition booth construction are issued exclusively by the exhibition. If constructing a booth at the exhibition, the exhibitor undertakes to introduce, in writing, a booth contractor approved by the exhibition 20 days before booth handover.
• 10. The booth contractor must comply with regulations and safety requirements and submit a complete booth design to the exhibition for approval. A fee is charged for booth construction and has no connection with the amounts paid by the exhibitor.
• 11. Exhibitors must bring their goods to the exhibition one day before it begins and fully decorate and clean their booths by 12:00 on opening day. Otherwise, the exhibition may refuse entry of exhibitors’ goods, and the right to claim damages will be waived.
• 12. The exhibition may use the permitted height up to the ceiling for advertisements by legal entities and individuals, and the exhibitor shall have no objection or claim. Naturally, priority belongs to the exhibitor beneath the advertising panel; otherwise, it will be assigned to another party.
• 13. Exhibitors may not bring their display goods in or take them out during the exhibition days.
• 14. Broadcasting any loud or disruptive sound that disturbs other booths or interferes with the work of hall staff is prohibited.
• 15. The exhibitor must declare the value of their goods in writing for insurance coverage. The cost of insurance is borne by the exhibitor and collected at booth handover. If the exhibitor takes no action to obtain insurance coverage, the exhibition accepts no responsibility in this regard.
• 16. Any additional booth supplies and equipment may be obtained only by completing the form and paying the associated charges.
• 17. Exhibitors may not hold unveiling ceremonies, competitions, prize draws, prize-giving or similar events inside their booths. If such activities are needed, the necessary arrangements must be made with the exhibition beforehand.
• 18. The exhibitor bears responsibility for any damage and for financial and personal-injury liabilities involving visitors, exhibitors, booth contractors and staff.
• 19. Goods placed outside the booth, to any extent within an aisle, will be considered waste items. The exhibition has the right to remove them from the hall and accepts no liability.
• 20. Booth managers must notify the exhibition organizer of the names of booth attendants, at a rate of one person per 12 meters, no later than 10 days before the exhibition begins.
• 21. If a crane is required, the necessary arrangements must be made with Tabriz International Exhibition according to the announced schedule.
• 22. All halls are illuminated from the hall ceiling. Any floodlight or lamp installed inside a booth will be considered additional lighting, and its cost will be calculated and charged per meter.
• 23. The exhibition dates and visiting hours will follow the schedule sent out and cannot be extended under any circumstances. Force majeure circumstances fall outside the commitments.
• 24. In the event of withdrawal from the exhibition, amounts received will not be refunded, and the exhibition will also take steps to collect the outstanding amounts.

For exhibitors’ convenience and to facilitate operations, all necessary coordination has been carried out in advance, and all stages will proceed according to the established schedule.

The operational instructions and schedule for the 29th Iran International Automotive Industry Exhibition are hereby announced below. The stages will include booth handover, booth construction and setup, issuance of exhibitor badges, and finally booth dismantling and goods removal.

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